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Overestimating work capacity and production can be risky. So many times you assume that things are going as planned and you’re on target to hit your goal but in reality you’re behind and could potentially be heading towards a missed deadline.
With so many things to keep accomplish throughout the week, how do you make sure you are always estimated to cross the goal line on time?
Through experience and a little trial by error, I’ve come find there are three things to do that will help you stay on track, avoid missing deadlines, and get a better understanding of your work capacity.
Take time for a learning curve
Always make sure you include enough time for a learning curve, especially if you are including others in your work. It may take some extra time to get yourself, and the team, up to speed; so be sure to take that “learning and discovery” phase of a new project into consideration.
Double-check and then check again for software issues
When you are utilizing software to complete your project and/or track your production make sure it works correctly! So many times we assume the technology is doing its job but there may be user error problems, or system issues preventing it from producing true data. Taking the time to train on the software and conduct frequent test check-ins will ensure you are relying on the right data and truly know your direction.
Are you utilizing the right Skill Sets?
Once you have a few good days of work in place and data to report on, take a deep analysis to make sure you have the right skill sets on the job. By being able to look at your own and the team’s production, you can make ensure you have the appropriate talent sets aligned with the work required. If not, make the needed strategic changes to get back on the mark. At my company People Science, we do this with our proprietary software, HireGate. HireGate tracks Recruiter Production by the minute – a real lifesaver when it comes to managing Recruitment!
Include time for learning and discovery, test the integrity of software (and make sure it’s being used correctly), and be sure to assign the right skill sets to the project. These steps can you help you ease the stress of project management a bit by providing you a sharper eye on the progress of your project, empowering yourself with the confidence of attaining those deadline goals, and attaining a better understanding of your work capacity.
By Jessica Oberto | People Science Director of Process Engineering